Estimated Start date
04-03-2024
Languages: English Native, French: B2
Location: Luxembourg
No-remote

Responsibilities:

Support the budget/invoicing, procurement activities for the IT division.
•    Budget forecast and update of real consumption
•    Support on AToR/PO request
•    Follow-up of the Invoice/timesheet process
•    Follow-up approval process of the projects team
Provide support in other administrative tasks supporting Heads of Units:
•    Preparation of presentation
•    Capturing minutes of meetings
•    Coordination and follow-up of the newcomer and leaver process
•    Contact with service providers

The staff member must demonstrate experience in:
•    7+ years of experience 
Advance usage of MS project (or similar planning tools)
•    Advance usage of MS Excel (formulas, VLOOKUP, pivot tables)
•    Good verbal and written communication (English C1)
The staff member must demonstrate knowledge in:
•    Proven experience in budget management for more than 3 years and for large teams > 60 people
•    Proven experience in performing administrative tasks for team of more than 40 people
•    Proven recent experience in a manager support role for more than 3 years
•    Proven PMO experience